- Sit down and make a list of potential financial partners for your trip. Consider the following categories below. Download Top 50 Potential Supporters »
- Teammates / Colleagues
- Work Associates
We highly recommend meeting with potential supporters face-to-face. Instead of mailing a letter which usually gets buried under lots of other requests, line up a breakfast, lunch, or coffee appointment where you can share your vision for going on the trip and invite them to join the support team. If you can’t meet with them face-to-face, send a letter but make sure you follow-up with a phone call. All potential supporters should have a face-to-face meeting or get a phone call.
Draft a letter to send to these people. Download Sample Support Letter »
- Make it short – no more than one page. Make it clear and to the point.
- Share the vision. As a result of your trip, what will be the impact? How will lives be transformed.
- Present the opportunity you have and why you feel the Lord has led you to pursue the opportunity. Then, ask them to prayerfully consider investing in you, this trip, and, most importantly, God’s kingdom.
- Make it personal. If possible, handwrite your letters. If you have to type them, make sure you address the letter to an actual person, not “Dear partner or teammate”.
- Make a follow-up phone call to your potential partners. People suffer from “information overload.” Consequently mail is easy to ignore or forget. A call from you will help you get decisions as quickly as possible. A follow-up phone call provides an opportunity for the potential partner to ask questions and learn more specifics.
Send a thank-you note the same day you receive funds. Keep an accurate record of funds received and thank-you notes sent. The thank-you note is an important part of maintaining a relationship with your supporter.
As you ask others to give, you also need to consider how God might want you to contribute. We believe that all people going on an FCA trip should give something – even if it is a few dollars. Consider the widow’s offering in Mark 12:41. There were all these rich people giving a ton of money and then the widow came and dropped in two coins. Jesus honored her contribution even though it was small compared to the other contributions. Could you eat out less often? Give up going to the movies or Netflix this semester? Taking ownership in this way adds to the ministry!
We encourage you to make an appointment with your church leadership and/or missions committee to seek their counsel and request their prayer and financial support for your upcoming trip. This ensures their commitment to you and their involvement in your ministry. They will then be able to share in the joy of what God does in and through you on your trip.
Not only is it important to write a thank you note to those who partner with you financially and in prayer, upon returning from your trip it is important to communicate what God did and what you learned through the experience. Share 1-2 pictures of ministry in action and be prepared to share one highlight from your trip.